The Process

Equipment manufacturers typically promote their “latest and greatest” technology. This is what gets noticed and what makes them stand out relative to their competitors.

As a manufacturer, you want equipment that is “good enough” for your needs. While this might mean leading edge technology, it could also mean less expensive, proven technology. We help you determine what equipment is best for you, not just what the seller wants you to buy!

To identify the ideal equipment for your needs, we follow a proven process:

Evaluation of your requirements:

While budget is a major concern, other factors can be equally important and will depend on your specific needs. For example, a high-speed line is the best choice if you have long runs with few products. But it becomes a liability if you have short runs and many products, as it often generates an excessive amount of scrap during change-overs.

Similarly, a line with extensive data recording capabilities is essential in a food processing plant, but may not be as important if you make a component that will be used internally in another processing step.

We work with you to identify your specific requirements so your equipment meets your needs, without unnecessary options that just add to the cost of the project.

Vendor & Quote Evaluation:

While the internet has revolutionized sourcing vendors in many industries, for large equipment projects it only offers a starting point. The equality of the web means that it is almost impossible to differentiate between vendors, as the effort put into developing a website may not be an accurate reflection of their capabilities, whether positive or negative. With changing economic conditions machinery manufacturers could have significant layoffs with a proportionate undermining of their capabilities; this would not be reflected in their website. We thoroughly evaluate each prospective vendor to get an accurate appraisal of their strengths and weaknesses.

The vendor quotation is usually the only document that outlines what the vendor plans to supply, along with terms, schedules and other information. Unfortunately, many vendors write quotes to suit their internal needs for order entry, rather than to fully document what they will supply, how they interface with other suppliers on the line, and other critical information. At Procurement Management Group, we carefully review the quote and ask for as many revisions as necessary to make sure you get what you expect. If it isn’t specified in the quote, you won’t get it!

Written Evaluations:

We provide you with a written evaluation of each prospective vendor, listing their strengths and weaknesses, comparing technical features and capabilities, identifying potential risks, and providing any other information relevant to the decision making process. We review this with you so you have a complete understanding of your options.

Depending on how you want to proceed, we then either leave the information with you for future action, attend additional meetings at prime vendors with you, or proceed to negotiating a final contract. Our process is flexible and designed to respond to your needs.

Project Management:

Once an order has been placed, we can continue to work with you, operating as project management for the process of machinery build, installation and final acceptance.

At Procurement Management Group, we respond to your needs to make the process as easy as possible for you!